W-2 Software for W-2 Printing & W-2 eFile Services.

W-2 Software

W-2 Software: Professional Edition

W-2 Pro Free Demo
W-2 Pro Demo

Simplify Your W-2 Reporting

Versions

Single User

$549.00

2 to 5 Users

$1,099.00

Unlimited Users

$1,699.00

Key Features

W-2 Pro Overview

The W-2 Professional software is our top choice for the complete spectrum of W-2 reporting to the SSA and states. The W-2 Professional software supports auto-calculating withholding amounts, an unlimited amount of filing entities, and up to 10,000 W-2 tax records/forms before having to purchase bump codes for additional records. Moreover, the W-2 Professional software comes with unlimited US based live chat, email, and phone support from knowledgeable personnel.

The W-2 Professional edition provides supports SSA electronic file creation (but not paper filing) or state direct files that require a state specific format. Additionally, the W-2 Professional software also provides the option to utilize the secure 1099 Pro Service Bureau for the outsourcing of your printing, mailing, and SSA electronic filing of W-2 tax forms.

Please view the information tabs below, or the software comparison chart, for a more in-depth explanation of features and supported form types!

Payer Types Supported

Our W-2 Professional software supports the full spectrum of W-2 Payer Types. You can setup your Filer (Payer) with any of the below options:
  • 941 (Regular), 943 (Agriculture), 944 (Annual)
  • Military, Household Employer, Medicare Government Empoyer
  • CT-1 (Railroad)
  • 3rd Party Sick Pay Provider

Import W-2 Forms from File

W-2 Software
Our W-2 e-file application comes standard with import maps allow importing from multiple file types and save time! Customized import maps are available to match your export layout and take just minutes to make. Accepted import file formats are:
  • xls, xlsx, tab, csv, pipe
  • Import from SSA Publication EFW2 Format (sold separately)
  • Manual entry

W-2 Tax Form Management & Browsing

Browsing W-2's & Tax Form Management
Simple navigation between filers and tax form type. Once a filer and tax form type is selected, you can use the W-2 printing software to browse your recipients by TIN/SSN, name, or account number. Standard searches and custom searches are readily available for any criteria! Some search examples are:
  • Form status - pending, printed, filed, corrected
  • Errors & warnings
  • Form contains "Social Security Wages" greater than $XX (i.e Box 1 greater than $5,000.00)

Viewing Your W-2 Tax Forms

Viewing Your W-2 Forms
Our tax form layout matches the SSA's for easy viewing! Users are able to enter or modify form data directly and save their changes with our W-2 software. SSA instructions and form help are available directly on the form. W-2 Pro also provides additional fields for:
  • Optional text for printing
  • Recipient email addresses
  • Import sources
  • Form categories

W-2 Printing & Mailing

W-2 Printing
W-2 Professional prints Copies B, C, D, 1, 2 and Instructions directly to blank paper (no need to buy preprinted forms). SSN Masking is also available for extra security! Don't want to print & mail forms yourself? Let the 1099 Pro Service Bureau handle the burden for you! Standard included print templates include:
  • Instructions
  • State, employer, employee
  • Combined layouts (i.e Copies B/C/2/2 - four to a page)

W-2 Electronic Filing & Paper W-2 Filing

W-2 Electronic Filing
Our W-2 eFile software has the ability to file via paper or to create your own SSA approved electronic files, replacement files, corrections files, or test files.

You can also submit your data to the 1099 Pro Service Bureau with our easy to use "Push A Button And It's Done" technology if you are not familiar with the process or do not have a submitter PIN! SSA approved file formats include:
  • Paper filing via W-3
  • Paper filing of state subset forms
  • Electronic SSA filing
  • Electronic state direct filing

W-2 e-File Viewer

W-2 eFile Software
W-2 Pro's eFile Viewer allows you to intelligently view electronic files as well as to translate them into import ready files for W-2 Professional! eFile Viewer also supports drag & drop funcionality. Different viewing categories include:
  • View by record type (i.e RA, RW, RO, RS, RT, RU, RF)
  • View by field location
  • View by field name
  • View as text file

W-2 Corrections

W-2 Corrections
Corrections are supported for printed and electronic formats. You simply enter the correction into W-2 Pro and it automatically creates the correct type of correction for you. As always, the 1099 Pro Service Bureau is more than capable of filing corrections on your behalf!

Security and Audit Trails

W-2 Tax Software Security
Customizable security allows for individualized or group security measures in this W-2 Pro. Audit trails track all changes made to a form along with the user, date, and time. The 1099 Pro Service Bureau has the highest-level security audit, the audit. Types of customized security profiles include:
  • Individual user logins
  • Software access restrictions (i.e, view only, print only, total access)

Additional Services

Powered By 1099 Pro

W-2 Professional Software: The Ultimate W-2 Software for Printing, Mailing, and E-Filing Services.

1099 Pro: Customer Support

1099 Pro offers industry leading support via online video tutorials, FAQs, plus Live Chat, email and phone support. 1099 Pro's experts can assist with installations, importing, network troubleshooting errors, data retrieval, printing/mailing, electronic filing, or simply finding out which software or service is best for you!

Standard Hours: M-F, 7am - 5pm PST
Additional Hours: Sat/Sun, 8am - 12noon PST in January

1099 Pro General: (888) 776-1099, sales@1099pro.com
1099 Pro Service Bureau: (866) 444-3559, sb@1099pro.com

1099 Pro: Video Support

How to Add a Filer
 

W-2 Filers | Adding Filers

Learn how to add a Filer in your W-2 Pro.

How to Add a Form
 

W-2 Forms | Adding W-2 Form

Learn how to add a form in W-2 Pro.

Using Quick-Print
 

W-2 Printing | W-2 Quick Print

Learn how to use the Quick-Print feature in W-2 Pro.

Importing Using Standard Maps
 

W-2 Importing | W-2 Excel Import

Learn how to import your records using the standard template provided by W-2 Pro.

Filing Electronically with the Service Bureau
 

W-2 Electronic Filing

Learn how to electronically file your forms to the IRS/SSA through the Service Bureau.

Printing, Mailing, & Electronic Filing (E-Filing)

The 1099 Pro Service Bureau was designed to assist companies with 1099 reporting & form 1099 filing throughout the tax season. 1099 Pro files 10% of all 1099 filings in the United States! The Service Bureau features a highly secure, annually audited, SSAE SOC 1 Type II environment. Capable of:

  • Printing, mailing, e-filing
  • Corrections filing
  • Online access
  • IRS TIN/SSN matching
  • Data hosting

Bulk TIN Matching

Bulk TIN Checking is an essential compliance and risk mitigation service that identifies TIN/Name mismatches prior to filing with the IRS.

  • Submit files directly from software
  • Bulk files of up to 100,000 records per file
  • SSAE SOC I Type II secure environment

Hosted Software

In addition to our desktop software Sovos 1099 Pro has a number of hosted solutions available. If you are looking for a hosted software option please contact us and a representative will reach out to you.

eFileMyForms.com

Simple and convenient for smaller volume filers! Enter or upload your information into eFileMyForms.com and we do the rest.

  • Print, mail, and e-file forms
  • IRS TIN/SSN matching
  • PDF copies available
  • SSAE SOC I Type II secure environment

TIN Matching Services

Another great option to validate your TIN/Name combinations via individual checks or bulk! TINCheck.com is a straight-forward and user friendly resource; simply log in and instantly gain access to multiple verification sources in one place.

  • Complete list validation: OFAC, DMF, EPLS, LEIE, TIN/Name
  • Integrate an API/web service into an existing AP system for seamless verification of new vendors
  • Prepaid plans or monthly subscription pricing plans are based on volume
  • Bulk TIN Checks with complete list validations available
  • FREE trial account - just click on "Register" at www.TINCheck.com

E-Delivery & Online Access

1099 Pro's secure SSAE SOC I Type II Service Bureau can make your recipient forms available to view online instead of printing and mailing.

 
W-2 eFile Software
1042-S Software
1099 eFile Software
Corporate 1099 Software
Electronic Filing
Generates a file formatted to upload to the IRS/SSA.
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Service Bureau
Upload data from your 1099 Pro software for printing, mailing, online access, or electronic filing services. (Additional fees apply)
Records
Base number of tax records included with software. Additional records can be purchased ($100 per 1,000).
10,000+
5,000+
Unlimited
5,000+
Contract Based
Recommended Volume
Amounts may vary depending on system specifications.
1 - 10,000
1 - 10,000
1 - 800
800 - 10,000
10,000 or more

Advanced Features

e-File Viewer
Easily review electronic files. Conversion module (from IRS/SSA format to Excel) sold separately.
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Direct State Filing
Supports electronic file creation in state specific filing formats.
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Filing Thresholds
Pre-loaded with both state and federal filing thresholds for optional filtering of records.
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Transaction and Aggregation
Supports transactional imports and record aggregation.
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Fixed-Width Imports
Ability to import fixed-width files.
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Scheduler
Automated imports and reports via scheduler service.
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1099 Pro.Net Module
Access data from your web browser. Includes "Lite" version for ultra-fast results.
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Online Access API
Allow recipients to view forms online through your company portal.
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Free Demo Available
By Request

W-2 Pro has the following system requirements:

  • Windows 8/10/11 | 2012/2012 R2/2016/2019
  • 32-bit or 64-bit operating system compatible
  • Intel Pentium II/Celeron or AMD Athlon/Sempron/Turion (Minimum)
  • 512 MB RAM (1 GB or more preferred)
  • 300MB+ free hard drive space
  • For use with ANY Windows compatible printer
  • Windows compatible network (optional)
  • Full Access Create, Read, Write, Delete to the Pro directory and all subfolders

Can W-2 Pro be installed on a network?

Yes, you can purchase the W-2 Pro multi-user license which will allow you to install the software on 2-5 workstations. You can also purchase the unlimited user license which will allow you to install the software on any number of workstations.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.

Can W-2 Pro print, mail, and file my forms?

Yes, we have a Service Bureau for that specific purpose! Please see our Service Bureau web page on this site for more information.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


Can W-2 Pro process corrections?

Every version of W-2 Pro can process corrections.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


Can I demo the software before I buy it?

Available demos:
1099 Pro Enterprise
1099 Pro Professional
1042-S Pro
W-2 Pro

Click here to download.

Demos run fully functional versions of the software, but will print sample data only. When you purchase the software you'll receive a Product ID/Activation Code which allows you print your data.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


Can I download the software?

To download current and previous releases of W-2 Pro, visit https://wiki.1099pro.com/.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


Can I export my data from another program into W-2 Pro?

Data can be exported from almost every third party software in an Excel or delimited format. To do this, create an export in the software that contains all of your data that you wish to import into W-2 Pro. Include all of the necessary fields that would be reported to the IRS; name, address, tin, dollar amount, etc.

Export to Excel, delimited, CSV, or TAB file which can then be mapped and imported into W-2 Pro.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


Does W-2 Pro offer any other software?

1099 Pro LLC develops and markets a comprehensive range of award winning, easy to use, yet powerful Windows software products designed to fulfill all 1099, W-2, and 1042-S filing requirements.

Also see our online services: eFileMyForms.com and TINCheck.com.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


How do I activate the demo?

To purchase the software, visit our website or call 888-776-1099 to speak with a representative. Once you have made your purchase, an authorization code will be sent to you.

Once you have received your authorization code, run your software and go to "Utilities" and "Registration and Upgrades", and enter your code.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


How do I backup my data?

Close your software, then open the Windows Start menu, located at the bottom left of your desktop. Go to All Programs and open your W-2 Pro program file. Click on Check for W-2 Pro Updates.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


How do I transfer my data and custom maps from a previous version of the software?

During the installation wizard, you will be given the option to roll your previous import maps, as well as recipient and filer information into the new install.

Note, the roll forward feature will not bring forward any of your financial data. Rather, it is intended to save you the trouble of reentering all of your recipient and filer contact information, as well as your security settings and transmitter information.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


How do I transfer my data from my old computer to my new computer?

The following instructions will explain how to update your old computer's installation of W-2 Pro to the most recent version, backup your data, then restore that information on your new computer. If you are unsure how to complete any of these steps, please refer to Frequently Asked Questions for more information.

Step 1: Update
Run a software update on your old computer to ensure your software is up-to-date. Once your update is complete, back up your data.

Step 2: Backup
Upon running the data backup wizard, a date and time stamped backup zip file will be stored in the following location:

C:\Program Files\Pro99Txx\Data Backups

Step 3: Restore
On your new computer, download the same version/year of W-2 Pro that you were using on your old computer, and run an update. Once the web update is done, unzip the backup file into the following location:

C:\Program Files\Pro99Txx\Data

When the software asks you if you want to overwrite the existing files, click on "Yes to All", and continue to complete the wizard. Your information has now been transferred!

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


How do I update my software?

To check for updates:

1. Close W-2 Pro.
2. On your Windows desktop click "Start", "Programs", "W-2 Pro 20XX" and "Check for W-2 Pro Updates".
3. After downloading any files click the "Finish" button. The Wise Installation Wizard opens automatically to install the update files.

IMPORTANT: The update to enable Service Bureau upload and IRS/SSA/State filing functionality (as product appropriate) is scheduled for release by early January. All on-file contacts are emailed when the update is available.

Alternate Method:
Visit https://wiki.1099pro.com/ to download updates, patches, or the most updated copy of W-2 Pro.

If you have additional questions, contact us via Live Chat, email support@1099pro.com, or call us at 888-776-1099.




How do I upload to the Service Bureau to print, mail, efile, or Bulk TIN match?

  • Printing & Mailing Upload:
    Once you have imported and reviewed your records, click on Via the Service Bureau under the 2nd step, "Printing & Mailing", located to the left of your screen. Click on the Printing & Mailing or E-Delivery Upload button located at the top of your screen to initiate a helpful Wizard that will guide you in selecting the forms, filers, and services for this upload. Click "Create File" button.

    Continue to the Submit a Service Bureau Upload screen and follow prompts. View Control Totals Report to carefully verify selected services and box-by-box totals for the forms and filers in your upload. Most users select Built-in HTTPS secure transfer method. Enter your Digital Signature to authorize the processing of this upload. Then click "Upload My File" (your encrypted data files and signed Control Totals are digitally transmitted to us - there is no need to phone, email, or fax the Service Bureau).

    Lastly, at the Service Bureau Upload Sessions screen verify that your upload has a Done* status. The Service Bureau will email you within a few hours of receipt of your upload.

  • Electronic Filing Upload:
    When you are ready to upload your records to the IRS or SSA, click on Via the Service Bureau under the 3rd step, "Filing My Forms", located to the left of your screen. Click on the Filing with the IRS Upload button located at the top of your screen to initiate a helpful Wizard that will guide you in selecting the forms, filers, and services for this upload. Click "Create File" button.

    Continue to the Submit a Service Bureau Upload screen and follow prompts. View Control Totals Report to carefully verify selected services and box-by-box totals for the forms and filers in your upload. Most users select Built-in HTTPS secure transfer method. Enter your Digital Signature to authorize the processing of this upload. Then click "Upload My File" (your encrypted data files and signed Control Totals are digitally transmitted to us - there is no need to phone, email, or fax the Service Bureau).

    Lastly, at the Service Bureau Upload Sessions screen verify that your upload has a Done* status. The Service Bureau will email you within a few hours of receipt of your upload.

  • Bulk TIN Upload:
    To run a Bulk TIN match using the Service Bureau, click on Via the Service Bureau under the 2nd step, "Printing & Mailing", located to the left of your screen. Click on the Bulk TIN Matching Upload button located at the top of your screen to initiate a helpful Wizard that will guide you through the upload process. On the last screen, click on "Finish".

    Continue to the Submit a Service Bureau Upload screen and follow prompts. View Control Totals Report to verify the forms and filers in your upload. Most users select Built-in HTTPS secure transfer method. Enter your Digital Signature to authorize the processing of this upload. Then click "Upload My File" (your encrypted data files and signed Control Totals are digitally transmitted to us - there is no need to phone, email, or fax the Service Bureau).

    Lastly, at the Service Bureau Upload Sessions screen verify that your upload has a Done* status. The Service Bureau will email you within a few hours of receipt of your upload. NOTE: Please contact your in-house IT to ensure that emails with ZIP attachments from sb@1099pro.com are allowed. Results are typically returned within one business day.


    * Uploads with a Done (HTTPS) or Done (FTP) status have been submitted to the Service Bureau for processing. Uploads with a Done (Manual) status however, require you to take the additional step of manually posting your upload file on 1099 Pro's secure web browser. Review your Upload Confirmation Sheet (see Special Manual Upload Instructions on second page) for guidance.

    If you have additional questions, contact us via Live Chat, email support@1099pro.com, or call us at 888-776-1099.




How do I view my rolled over recipient data?

Open your software and click on the Recipients List option located near the bottom left of the screen. This Screen will list all of your recipient information. Also, while entering data manually into any form, press the F2 key or right-click in the Recipient Identification Number box.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


Where are the Data and Backup Data folders stored?

If you open your software and go to Help and About in the menu bar, a screen will display with information about your software. Click on the W-2 Pro icon in the upper left corner, A screen display showing you where the software is installed. Your data is stored at the location displayed under Global Data Path.

If you have additional questions, email support@1099pro.com or call us at 888-776-1099.


Order Online

Order your 1099 Pro software the fast and easy way, online! Just click the Buy Now button next to the version of the software that you want and it will be added to your shopping cart.

When ordering online, you can choose to immediately download your software or have it delivered right to your door.


Phone in your Order Toll Free

Order the traditional way, by phoning in your order. Our sales staff is ready and waiting to take your order.

Toll-Free Sales: (888) 776-1099
Hours: M - F, 7 am to 5 pm (PST)


Fax or Mail in your Order

You can also place your order by fax or by following the instructions below:

  1. Download our order form: 2022 ORDER FORM (232k, PDF)
  2. Print the order form, fill it out in its entirety and select the products you want to purchase. To avoid delays, be sure to add appropriate sales tax and shipping for your area.
  3. Fax your order to us at: (818) 876-0202

       - or -

    Mail your order form and payment (check, money order or credit card information) to:
       1099 Pro LLC
       Department 1900
       PO Box 4106
       Woburn, MA 01888-4106